When it comes to formal writing, one of the most important things to keep in mind is that your language should be clear, concise, and professional. While some people may be tempted to use contractions- that is, shortening two words into one, such as “won`t” instead of “will not” or “can`t” instead of “cannot”- it is generally best to avoid them in formal writing.
Why is that? There are several reasons why contractions should be avoided in formal writing:
1. Clarity. When you use contractions, you run the risk of your writing becoming less clear. For example, if you write “She wouldn`t have been able to complete the project without help” instead of “She would not have been able to complete the project without help,” it may not be immediately clear what you mean. By using the full version of the word, you remove any potential for confusion.
2. Professionalism. When you use contractions, your writing may come across as more informal, which can detract from its professionalism. In formal writing, it`s important to maintain a level of formality and respectfulness, and using contractions can be counterproductive to that goal.
3. Consistency. If you use contractions in some parts of your writing but not in others, it can be jarring and make your writing less cohesive. By avoiding contractions altogether, you ensure that your writing is consistently formal and professional throughout.
Of course, there are some situations where contractions may be appropriate, such as in dialogue or in more informal writing styles. However, when it comes to formal writing- such as business reports, academic papers, or professional emails- it`s best to err on the side of caution and avoid them altogether.
If you`re not sure whether or not to use a contraction, it can be helpful to read your writing out loud. This can help you get a sense of whether it sounds too informal or unclear, and whether using the full version of the words might improve it.
In conclusion, while contractions may be a common part of everyday language, they should generally be avoided in formal writing. By using clear and professional language, you can ensure that your writing is effective, respected, and communicates your message clearly and effectively.